Jobs at Alaska Airlines & Horizon Air

Job Information

Alaska Airlines Board Services Specialists I in Seattle, Washington

Company Alaska Airlines

The Team

Guided by our purpose, core values, and leadership principles, we are creating an airline people love. Our corporate teams set the strategies and operational plans to ensure the success of our company. Whether we use our expertise in accounting, human resources, finance, planning, legal, marketing, or any of our operational divisions, our shared passion for travel and our guests is what motivates us to achieve excellence each day. If you share our passion for creating an airline people love, we want to hear from you.

Role Summary

The Board Services Specialist I manages all board services which includes encompassing the creation and management of schedules, processes, materials and logistics needed for directors to fulfill their responsibilities. This role partners with outside vendors and department’s administrative assistant in support of board functions.

Key Duties

  • Drafts resolutions and independently produces board meeting background materials regarding board and CEO evaluations, director succession planning, and the results of research prepared on potential candidates for future board service.

  • Initiates draft agendas for board, committee, and new director orientation meetings, including determination of initial topic sequence and time allocations, with input from corporate secretary.

  • Researches background of potential directors, manages interview process, and maintains library of candidates.

  • Partners with leadership to decide timing, order, and location of board and committee meetings as well as agenda flow to ensure smooth transition between meetings and adequate time for deliberations, with input from corporate secretary.

  • Communicates directly with executives and other management regarding their roles in board/committee meeting presentations. Ensures that rehearsal meetings are scheduled, and appropriate participants are in attendance.

  • Captures, prioritizes, and summarizes action items emanating from board and committee meetings and identifies topics to carry forward for future meetings and items for board committee chairpersons to use in reporting to board.

  • Communicates directly with consultants, outside counsel, internal/external auditors and company executives to gather and disseminate information, problem-solving, and meeting management.

  • Communicates directly with board of directors regarding areas under purview, including meeting-related information, board of director policies and benefits, and other company-related information and responds directly to questions from directors on these topics, keeping the corporate secretary informed.

  • Coordinates cross-functionally to support travel arrangements, compensation committee related items, and technology requirements for meetings.

  • Supports the board of directors and the corporate secretary’s office to ensure compliance with articles of incorporation, bylaws, governance guidelines, committee charters, Delaware law, NYSE, and SEC, as well as compliance obligations emanating from board and committee resolutions.

  • Serves as the systems administrator for the electronic board portal ensuring security and easy navigation. Controls permissions to access materials, keeping the corporate secretary informed.

  • Maintains historical meeting information and governance materials for retrieval and reference. Complies with records retention schedule for all board related materials.

  • Assist in planning and monitoring the board and department budget. Gathers, prepares and communicates B&O tax reporting information for directors.

Job-Specific Experience, Education & Skills

Required

  • Experience in business-related, paralegal role or other related area.

  • Bachelor’s degree, or 2 years of experience in administrative support, legal support, or related area in lieu of this degree.

  • Ability to be discrete, trustworthy, ethical, and to be calm and tactful under pressure.

  • Strong organization skills, including familiarity with various electronic tools and company processes.

  • Good judgment, with the ability to prioritize independently, analyze, organize, and to simplify and develop practical solutions complex problems.

  • Detail-oriented, with the ability to keep track of many moving parts and spot conflicts early.

  • Independent and efficient and able to work as part of a team.

  • Excellent written communication skills, with the ability to discern relevant information from trivial.

  • Understands the AAG’s strategic direction, the role of the board, and the relevance of topics/issues that arise.

  • Knowledge of public company structure/governance, as well as company corporate documents that drive board processes.

  • Ability to respect strict confidentiality of information obtained or overheard in course of duties.

  • High school diploma or equivalent.

  • Minimum age of 18.

  • Must be authorized to work in the U.S.

Job-Specific Leadership Expectations

Embody our values to own safety, do the right thing, be kind-hearted, deliver performance, and be remarkable.

Total Rewards

  • Competitive total rewards package

  • Medical, dental and vision benefits

  • 401k match program

  • Monthly incentive pay plan

  • Annual incentive pay plan

  • Generous paid time off

  • Travel privileges on Alaska Airlines & Horizon Air

FLSA Status Exempt
Employment Type Full-Time
Regular/Temporary Regular
Equal Employment Opportunity Horizon Air and Alaska Airlines are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
We will consider for employment qualified applicants with arrest and conviction records in accordance with applicable Federal, State, and local laws.
We participate in E-Verify, a service of the Department of Homeland Security (DHS) and Social Security Administration (SSA), where required.
Job Locations USA-WA-Seattle
Requisition ID 2020-4748
Category Corporate & Operations

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